90409 - Archival and Information Science

Learning outcomes

At the end of the course the student must have the following knowledge and skills: - Knowledge and understanding: have the necessary knowledge for a first approach to the problems related to the training, management and conservation of digital archives. - Ability to apply knowledge and understanding: be able to face a project of digitization and enhancement of documentary resources, highlighting the criticality of long-term preservation and possible solutions; be able to access historical documentary sources also through the use of digital descriptive resources (especially through archival information systems). - Autonomy of judgment: know how to establish the criteria to be followed in the phases of description, reordering and inventorying of historical archives through the use of archival description software, motivating its methodological choices. - Communication skills: know how to illustrate with logical rigor and terminological issues also techniques related to a specific topic. - Learning ability: know how to deepen independently the issues related to the discipline

Course contents

1. Distinction between analog and digital. The concepts of analog, digital and hybrid archives.

2. The documentary typologies in digital archives: the digital representation of text documents, images; audio and video recordings.

3. The long-term preservation of digital archives; issues related to file formats and storage media.

4. The digitization of documentary resources and their fruition and exploitation.

5. Electronic records; electronic administrative records. Electronic record management and the creation of digital archives.

6. The creation of electronic records; the methods of creation; the choice of file formats for the production of electronic records; the evaluation of interoperability; migration.

7. The signing of electronic records: the types of electronic signatures and the legal/probative validity of electronic records signed with the various types of signatures. The electronic signature with SPID. Cryptographic systems and the digital signature. The electronic seal.

8. Electronic records management: the record management system; the record management manager; the record management manual; protocol registration; classification and the classification plan; filing and the filing Plan; electronic files and aggregations of electronic records.

9. The transmission of computerised records; ordinary electronic mail (PEO), certified electronic mail (PEC) and other certified and qualified electronic delivery services.

10. Digital identity and digital identification systems; the Public Digital Identity System (SPID); the Electronic Identity Card (CIE); the National Services Card (CNS)

11. The digital domicile; the IPA / Ini-PEC / Inad Indexes; the IO app; the PagoPA app and other electronic payments.

12. Laboratory activity on training and management of digital archives.

Note: The course contents for non-attending students is the same as that for attending students.

Readings/Bibliography

In addition to the teaching materials provided by the teacher and covered in class, the following texts are sources of study for the exam:

- STEFANO ALLEGREZZA (a cura di), La digitalizzazione del patrimonio culturale. Linee guida, standard, esperienze. Torre del Lago Puccini (Lucca), 2021

- STEFANO ALLEGREZZA (a cura di), Personal Digital Memories: i fondi di persona dall’analogico al digitale. Torre del Lago Puccini (Lucca), 2023

- STEFANO ALLEGREZZA, La conservazione degli archivi di posta elettronica. Torre del Lago Puccini (Lucca), 2022

- STEFANO PIGLIAPOCO, Guida alla gestione informatica dei documenti, Torre del Lago Puccini (Lucca), Civita Editoriale, 2020

 

Suggested readings:

- STEFANO ALLEGREZZA, RAFFAELLA BISCIONI (a cura di), Gli archivi fotografici personali nell’era digitale: memorie private e public history. Torre del Lago Puccini (Lucca), Civita editoriale, 2021

- STEFANO PIGLIAPOCO, Progetto archivio digitale, Torre del Lago (Lucca), Civita editoriale, 2018

- MARIA GUERCIO, STEFANO PIGLIAPOCO, FEDERICO VALACCHI, Archivi e informatica, Torre del Lago (Lucca), Civita editoriale, 2010

- MARIA GUERCIO, Archivistica informatica, Roma, Carocci, 2019

- GIOVANNI MANCA, Le firme elettroniche. Normative, standard, scenari e modalità di utilizzo, Roma, Themis, 2021

- VINCENZO LOMBARDO, ANDREA VALLE, Audio e multimedia
Quarta edizione, Apogeo Education - Maggioli Editore, 2014 (per un approfondimento sugli archivi sonori digitali)

- FRANCESCO CICLOSI, I documenti informatici dopo le nuove Linee guida AgID, Sant'Arcangelo di Romagna, Maggioli editore, 2021

 

Teaching methods

The course includes:

- theoretical lessons;

- guided tours;

- laboratory work on the use of IT tools for training and management of digital documents;

- laboratory activity on the use of software for archival description.

 

In consideration of the type of activity and teaching methods adopted, the attendance of this training activity requires the prior participation of all students in modules 1 and 2 of training on safety in the study places, in e-learning mode.

The course is part of the University's teaching innovation project

Assessment methods

Learning is assessed through an oral test consisting of a discussion of the topics covered in class and of the assigned study texts aimed at ascertaining the knowledge and skills acquired, the exhibition and communication skills and the autonomy of judgment.

Students who will demonstrate that they have achieved a comprehensive understanding of the topics covered in the lessons, showing critical sense and using adequate means of verbal expression, will be evaluated with an excellent score (A = 27-30 with honors).
A predominantly mnemonic acquisition of the topics covered in the course, associated with not fully satisfactory verbal expression and logical skills, will be evaluated with a score between good (B = 24-26) and satisfactory (C = 21-23).
A minimum acquisition of the topics covered in the course, associated with inadequate verbal expression and logical skills, will be evaluated with sufficient score (D = 18-20).
The absence of a minimum acquisition of the topics of the course combined with inadequate verbal expression and logical skills will be evaluated with insufficient score (E).

The learning assessment may alternatively be carried out by means of a written test, which will be held once at the end of the course and will consist of closed and open-ended questions on the topics covered in the class. The test, which is mainly aimed at attending students, may be attended by all students who so wish.

Students who are not in possession of knowledge of basic archives and computer science are invited to attend the courses of "Management and organization of the archive" and of "Information technology for cultural heritage".

Teaching tools

Further information on the availability of handouts, bibliographic details and resources on the web will be provided during the course. Students with specific learning disorders may contact the teacher for activation of appropriate test support tools for the exam.

Near the beginning of classes, an online meeting will be held primarily for non-attending students where the syllabus will be explained and useful instructions for studying and preparing for the exam will be given. The date and time will be announced in the "Notices" section.

Students who, for reasons dependent on specific learning disorders (DSA) or disabilities or who need compensatory tools, may notify the teacher of their needs so that they can be referred to the contact persons and agree on the most appropriate arrangements.


https://site.unibo.it/studenti-con-disabilita-e-dsa/it/per-studenti

Office hours

See the website of Stefano Allegrezza