Privacy policy applicable to third parties in relation to their relationship with the University
Privacy policy applicable to coordinators of agencies and companies that intend to collaborate on job placements and internships
Processing for the purposes of conducting competitive exams/selection procedures
Specific processing purposes and methods
The personal data and special categories of data (where the candidate declares to have a disability or SLD) and criminal records data (for exclusion procedures) are processed in order to manage the competition and selection procedures announced by the University. The data are processed, inter alia, for the purposes of:
- ascertaining that the requirements for performing the selection activities are met;
- conducting the procedures, including in relation to identifying compensatory and/or dispensatory measures for candidates with disabilities or SLD (if provided for in the call for applications);
- managing the candidate ranking, if provided for in the call for applications, identifying the successful and/or eligible candidates, approving the documentation, and defining and assigning the role by the competent bodies and/or manager/director;
- publishing, for transparency purposes, the ranking and/or eligibility lists in line with that indicated in the call for applications.
The data may be processed by the Examination board and by the bodies and organisational divisions concerned.
The ranked list of candidates who are successful in an open competition of the University or the list of eligible candidates (for example, for specific professional appointments) may be published in the Official Bulletin and/or the “Transparent Administration” section of the University website, where provided for by law.
Legal basis of the processing and nature of the provision of data
The legal basis for the data processing is found in:
- articles 6, paragraph 1, letters c) (processing in order to comply with a legal obligation) and e) (processing carried out in the public interest) and 9, paragraph 2, letter g) (processing for reasons of substantial public interest) of Regulation (EU) 2016/679;
- the sources of law: Presidential Decree no. 497 of 9 May 1994 “Regulation laying down provisions on access to public sector employment and on the conduct of competitions and other forms of hiring in the public sector”; Directive no. 3 of 24 April 2018 “Guidelines on competition procedures”; Law no. 240 of 30 December 2010 “Provisions on the organisation of universities, academic staff and recruitment and delegation of powers to the Government to incentivise quality and efficiency in the university system”; Legislative Decree no. 165 of 30 March 2001 “General provisions on employment in the public sector”; University Regulations.
The provision of personal data is compulsory. Candidates who refuse to provide the data will not be admitted to the selection procedure and/or may not benefit from any assistance.
Recipients
In addition to the potential recipients already indicated in the general privacy policy, the data will also be shared with the Ministry of Universities and Research as required under the laws governing mandatory disclosures regarding teachers and researchers.
The data may also be shared with other Public Administrations in the event it is necessary to obtain specific authorisation for the appointments envisaged in the call for applications.
Data retention period
Data pertaining to successful and eligible candidates are retained indefinitely in compliance with the laws in force and for historical and archival purposes.
Privacy policy applicable to the newsletter service of the Professional Unit for Research and Third Mission Quality and Academic Rankings
Privacy policy applicable to businesses and goods and service providers
Privacy policy applicable to businesses and goods and service providers (in Italian)
Find out more
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Privacy Policy Statement
For more information on the Data Controller, Data Protection Officer, data retention, and more, please refer to the general privacy policy.
Published - Further information related to the performance of other institutional activities and other services and tools of the University Published
See also
- Personal data processing Published