Information on entry visa and residence permit for international citizens

Information for international PhD applicants and PhD candidates

Enrolment in PhD programmes is possible after participation in a call for applications published annually and after passing the admission tests.

For international PhD programmes (e.g. CSF, China Scholarship Council, etc.), consult the relevant call for applications.

EUROPEAN UNION CITIZENS

If you are a national of a European Union country, your ID must be valid for the entire period of stay in Italy and you must have adequate healthcare coverage valid for Italy (your European Health Insurance Card - EHIC, TEAM in Italy and/or private insurance).

NON-EUROPEAN UNION CITIZENS

If you are a national of a country not belonging to the European Union and you do not live in Italy, you must apply for an entry visa at the Italian Embassy or Consulate and, upon your arrival in Italy, you must apply for a residence permit.

The visa must be for research if you receive a research fellowship (e.g.: MSCA).

The visa must be for study in all other cases.

If you have any questions, please contact the .

If you are a non-EU citizen holding a residence permit issued by a European Union country (Schengen Area), contact the International Desk to check if you need an entry visa.

ENTRY INTO ITALY TO SIT ADMISSION TESTS

If you are a non-EU citizen with residency outside Italy who has registered and applied for admission to a PhD programme, check if you need an entry visa for Italy to sit the exams that require your physical presence.

If you need to apply for a visa you can contact the PhD Unit. You will be issued a declaration of admission to the admission tests, indicating the dates and the obligation to be physically present to sit the admission tests. You can use this declaration to apply for an entry visa at the relevant Italian embassy or consulate.

VISA FOR RESEARCH

If you need to apply for a research visa, contact the International Desk well in advance. They will provide you with information and support for your request.

Read the information for visiting researchers at the University of Bologna.

VISA FOR STUDY

If you need to apply for a study visa, please:

  • enrol in the PhD programme, according to the rules published in the call for applications;
  • read the information about visa for Italy, selecting “STUDY - POSTGRADUATE” as the “Reason for your stay”;
  • pre-enrol online via the Universitaly portal. In the application, you must indicate the University of Bologna and choose the PhD programme you are enrolled in. You will also need to specify the Embassy / Consulate where you will apply for an entry visa for Italy. The PhD Unit will verify your pre-enrolment application, validate it and attach a certificate of enrolment in the PhD programme and of the assignment of the PhD scholarship, if you are beneficiary; your pre-enrolment application will be then forwarded to the Embassy / Consulate you have specified. If you need a certificate of enrolment and assignment of the scholarship, you can download it from Universitaly.it or request it via email from the PhD Unit;
  • contact the Embassy / Consulate well in advance to find out the requirements for obtaining an entry visa and make an appointment if necessary.

Usually you have to submit:

  • the summary of your pre-enrolment application validated by the University of Bologna, that you can download from Universitaly.it;
  • proof of the availability of accommodation in Italy: hotel reservation, declaration of hospitality;
  • proof that you have sufficient means of subsistence for your stay in Italy. If you are the recipient of a scholarship from the University of Bologna for enrolment in the PhD programme, you can submit the relevant certification;
  • health insurance for medical treatment and hospital treatment, if you are not entitled to health care in Italy by virtue of agreements or conventions in force with your country.

MATRICULATION

When you arrive in Italy, you must go to the PhD Unit to complete the matriculation process (delegation is not allowed).

In particular, you will have to:

  • show a valid identity document;
  • (for PhD candidates who’s been awarded a Master’s degree at a non-Italian University) show your original Master’s degree diploma or certificate, transcript of records and – if requested - the “Dichiarazione di valore in loco”;
  • (for PhD candidates who need to apply for a residence permit) pick up your original enrolment certificate.

If you’ve been awarded a PhD position covered by a scholarship, please, send to the the following documents, as soon as possible after your arrival in Italy:

  • Tax code receipt, issued by the Revenue Agency (Agenzia delle Entrate);
  • Copy of your residence permit or residence permit application’s receipt.

Remember to insert on your Studenti Online personal page your bank account code. The bank account (Italian or non-Italian) shall be in the name or joint name of the scholarship recipient.

Please, get in contact with the  well in advance, to know the deadlines for the submission of the abovementioned documents. In this way you’ll be able to receive your scholarship’s payment from the first month.

RESIDENCY PERMIT

Remember that within eight days of entering Italy you must apply for a residence permit.

The scanned copy of the receipt of your residence permit application must be sent immediately to the  from your University of Bologna email address (name.surname@studio.unibo.it).

You must send the receipt in order to receive the payment for your scholarship or research fellowship.

Once you have collected the residence permit, you must send a copy to the .

If the copy of the residence permit is not provided within 180 days from the start date of the programme, your career will be blocked.

“RESEARCHER” RESIDENCE PERMIT

To request a “researcher” (ricercatore) residence permit, immediately contact the International Desk, which will provide you with information and support for your request.

“STUDENT” RESIDENCE PERMIT

If you need support for a “student” (studente) residence permit application, contact the International Desk immediately and follow the instructions attached.

CAMPUS SERVICES

If you are studying in a Campus other than Bologna, please contact the campus services:

the International Desk on Ravenna Campus;

the International Desk on Rimini Campus;

the International Relations Office on Cesena Campus;

the International Relations Office on Forlì Campus.

Applying autonomously for a residence permit

If you wish so, you can apply directly for a “student” (studente) residence permit, obtaining a kit from any post offices offering the "Sportello Amico" service). The kit is an envelope containing the forms and instructions on how to fill them in.

Having correctly completed and signed the forms, you must go to a qualified post office (Sportello Amico) and deliver:

  • the forms in an unsealed envelope;
  • a duty stamp worth € 16;
  • your original passport, the copies of the pages containing your personal details and the entry visa and stamp and the copies of any other pages with visas and entry and exit stamps;
  • a copy of your registration to the National Health Service or of a health and accident insurance policy or of your registration with the Italian National Health Service (SSN);
  • the certificate of enrolment in the PhD programme;
  • a copy of the documents proving you have the funds needed to cover living in Italy (minimum required for 2020: 5.977,79 €, per year). You can submit the same documents you provided for the visa application or a bank account statement or, if you have been assigned a scholarship, an official letter detailing its amount, duration and issuing body;

  • documents proving your accommodation in Italy;

Moreover, when delivering the application to the post office, you must pay:

  • the Electronic Residence Permit (PSE) production cost (€ 30,46);
  • the Residence Permit fee (€ 40-50, according to the duration);
  • the service charge for submitting the application via registered mail (€ 30).

When delivering the kit to the post office, you will be given an appointment at the Immigration Office (Ufficio Immigrazione) of the Police station (Questura) for photographic registration. It is very important that you keep this appointment.

Eventually, you must:

  • provide a correct domicile address to the post office: the Police station (Questura) will send any notices or calls in the event of problems in issuing the residence permit to the indicated address. It is important that your name an surname are indicated correctly on the letterbox/door entry phone.
  • keep the receipt given by the post office: in case of police checks, it proves that you have applied for the residence permit.

To track the status of your application for issue/renewal, after the appointment at the Police station (Questura) you can enter the code allocated to the file during the appointment or the insured mail number (the password written on the receipt given by the post office) on the State Police website.

Only for the Police station (Questura) in Bologna, when the residence permit is available you can check the collection methods on a special website. Remember to print your pickup booking and bring it with you to the Immigration Office.

Important: the Police station (Questura) in Bologna is not going to notify you when your permit is ready.

The residence permit is issued for the same reasons as indicated in the visa. The duration of the residence permit cannot be longer than that of the health coverage.

RENEWAL OF THE RESIDENCE PERMIT

The renewal of the residence permit must be requested at least two months before the expiry date. If you need to leave for a period of stay abroad, contact the International Desk well in advance to get specific information about your case.

The scanned copy of the receipt of the request for renewal of the residence permit must be sent immediately to the PhD Unit from your University of Bologna email address (name.surname@studio.unibo.it).

You must send the receipt in order to renew and receive the payment of your scholarship or research fellowship.

Once you have collected your residence permit, you must send a copy to the .

If the copy of the residence permit is not provided within 180 days from the start date of the programme, your career will be blocked.