Privacy policy applicable to Sebina users

1. Introduction

In accordance with art. 13 of Regulation (EU) 2016/679 (hereinafter also referred to as the GDPR), libraries forming part of the Bologna Hub of the National Library Service, (hereinafter referred to also as “Hub”) are required to inform you, through the Sebina application, of the use of your personal data. 

2. Identity and contact details of the Data Controller

Libraries adhering to the Bologna Hub of the National Library Service, act as joint data controllers with regard to the personal data processing referred to in this privacy policy. The joint data controllers have entered into a joint controller agreement that regulates their respective responsibilities with regard to fulfilling the legal obligations in relation to personal data protection. Said agreement may be accessed by the data subjects if specifically requested by the same.

The list of adherents to the Hub are available on the web site SBN Unibo.

In order to simplify the management of requests and to reduce response times, any requests pursuant to paragraph 10 should be sent to the Data Protection Officer indicated below.

3. Data Protection Officer

For any matter relating to the services provided by the Bologna Hub of the National Library Service, the Data Protection Officer may be contacted at the following email addresses polosbnubo@lists.unibo.it or dpo@regione.emilia-romagna.it  

4. Data processors

Hub libraries may make use of third parties to carry out activities and to process personal data (for example, in order to manage loans or as part of the technological services outsourced to third parties in order to send out reminders). In accordance with the law, said parties guarantee that they are sufficiently reliable and have the experience and capacity necessary to ensure compliance with the data processing provisions in force, including with regard to data security.

To this end, specific instructions, tasks and obligations apply to said third parties who are formally designated as “Data Processors”. Said parties are subject to periodic inspections by the Hub libraries in order to verify maintenance of the level of guarantee ascertained when first appointing the same. 

5. Persons authorised to process the data

Your personal data will be processed by internal personnel authorised by the Hub libraries. Said personnel will receive appropriate instructions on the processing measures, mechanisms and methods adopted, all of which are aimed at the robust protection of your personal data.

6. Purposes and legal basis of the processing

Your personal data will be processed, in accordance with art. 6, paragraph 1, letter e), for the purposes of performing institutional functions and, more specifically, in order to provide you with an integrated library service (including, for example, loan management and sending out communications regarding the library service) involving all the libraries of the Hub. The data may also be processed for historical and statistical research purposes.

7. Disclosure and dissemination of the data

Your personal data may be shared only with the bodies indicated on the web site SBN Unibo and may not be disseminated. 

8. Transfer of the data to countries outside of the EU

Your data will not be transferred outside of the European Union.

9. Data retention period

Your data will be stored indefinitely for historical interest purposes.

10. Your rights

As a data subject, you may exercise your rights in accordance with this regulation in relation to and against each joint data controller referred to in paragraph 1. Specifically, you have the right:

• to access your personal data;
• to obtain the rectification or erasure of your data or to restrict the processing thereof;
• to object to the processing;
• to file a complaint with the Italian Data Protection Authority (Garante Privacy).

11. Provision of data

Provision of the data is optional but necessary in order to achieve the purposes indicated above. Failure to provide the data will make it impossible to use the service.