SAM - Medical Area Services Division

Daniela Taccone

Head of Administrative Division

Mission

The division’s mission is to develop and manage administrative and accounting services for medical organisational entities and centres for which it serves as a global service provider, supporting research, budget management, procurement, personnel, and general affairs. It also manages logistics and space allocation, and supports teaching planning and design, accreditation, and quality assurance for first, second, and single-cycle degree programmes and medical specialisation schools. Furthermore, it manages services for students enrolled in these programmes, overseeing selection processes for medical degree programmes and ensuring the overall operation of the medical student administration offices. In this capacity, the division guarantees standardised procedures in coordination with the relevant University divisions. It also oversees the careers of medical specialist trainees, including the signing of agreements with health authorities for training networks and the provision of technical and administrative support and cross-cutting services in training facilities, including attendance and absence monitoring. Finally, the division manages general institutional relations with National Health Service entities, including regional protocols and related general agreements, including staff under agreements with health authorities.

It also provides support to the governing bodies and manages the electoral procedures for the centres for which it serves as a global service provider.

Main activities

• Managing general affairs, the coordination of activities for permanent appointment confirmations, as well as managing document flows and records while overseeing external, internal, and official communication.
• Ensuring support for the bodies of the centres for which the division acts as a global service point, as well as for electoral proceedings and for the conduct of meetings.
• Ensuring the planning and coordinated management of procurement processes for supplies and services for the division and for medical organisational entities along the lines defined by the entities’ bodies.
• Formulating the financial planning for the division and the related mid-year revision, as well as supporting the bodies of medical organisational entities in their respective financial planning and corresponding revisions.
• Managing the accounting for the division, as well as supporting medical organisational entities in the management of their accounts and of their own self-generated income in line with the guidelines and/or provisions of the entities’ bodies.
• Coordinating the preparation of financial statements for the division and for medical organisational entities, working with the finance division throughout the process.
• Managing the division's inventory and supporting medical organisational entities in managing their respective inventories.
• Providing support for the administration of the centres for which the division acts as a global service point.
• Supporting activities related to research funding, ensuring legal advice and support for the signing of contracts, agreements, and in general for all agreements concerning research at medical organisational entities, in close coordination with the other relevant divisions of the General Administration.
• Managing contracts, research projects and the reporting phase, including internal audit and any financial audit for medical organisational entities.
• Fostering the development of research activity and enhancing the results for the medical sector, promoting and implementing initiatives aimed at increasing externally acquired research funds for medical organisational entities in collaboration and synergy with the other relevant divisions of the General Administration.
• Supporting the management and commercialisation of intellectual property and patents for the medical sector, and assisting spin-offs in close coordination with the other relevant divisions of the General Administration.
• Managing commercial research contracts, fee-based services, and revenue distribution from third-party activities for medical departments.
• Ensuring the administrative management of permanent staff (professors, researchers, professional staff) and non-permanent staff (research fellows, scholarship holders, external collaborators) of medical organisational entities.
• Ensuring the management of activities related to the careers of faculty and professional staff.
• Supporting relations with the relevant health authorities regarding the administrative management of staff under agreements with those bodies.
• Supporting the planning of teaching and research staff.
• Supporting the management of external visitors (national and international) of medical organisational entities.
• Managing logistics and spaces for medical organisational entities at the Sant’Orsola, Bellaria, and IOR sites, ensuring coordination with public hospitals in compliance with existing agreements, as well as with other General Administration divisions and medical organisational entities in other districts.
• Supporting the management of medical postgraduate activities, overseeing PhD programmes and professional programmes.
• Managing internationalisation activities.
• overseeing selection processes for medical degree programmes and ensuring the overall operation of the medical student administration offices. In this capacity, the division guarantees standardised procedures in coordination with the relevant University divisions.
• Supporting heads of medical departments and degree programme coordinators with teaching planning (also for degree programmes at sites other than Bologna) and for specialisation schools, in order to establish and activate courses and verify requirements.
• Supporting heads of medical departments and degree programme coordinators with teaching planning (assigning teaching tasks and verifying teaching loads), also for specialisation schools.
• Supporting degree programme coordinators with self-assessment, evaluation, and accreditation processes.
• Supporting accreditation and quality assurance procedures for specialisation schools.
• Managing activities related to agreements and protocols, including the preparatory phase for new agreements and monitoring existing ones for first, second, and single-cycle degree programmes.
• Supporting the organisation of entrance exams for restricted access degree programmes.
• Supporting the design and organisation of student services in coordination with the campuses, and managing the related budget.
• Providing administrative support for the national entrance exam for medical specialisation schools.
• Managing all administrative aspects of medical specialisation students' careers (including litigation), from matriculation to graduation, and coordinating all parties involved in these processes.
• Managing the budget for medical specialists in training, overseeing both budget processes and accounts receivable/payable, while managing legal relations and related financial aspects with ministries and other involved bodies.
• Entering career event data for medical specialists in training into the Cineca system, to be integrated with financial data by the finance and accounting division for the payment of their salaries.
• Signing agreements for training activities at health authorities and other organisations where medical specialists work.
• Providing broad technical and administrative services to support medical specialists in training at their respective facilities (including attendance monitoring), while coordinating with the various parties involved (specialists in training, heads of specialisation schools and health authorities).
• Managing relations with National Health Service (SSN) entities and procedures related to the healthcare activities of University staff under agreements with health authorities.