Exams

Instructions on how to sit exams.

How to take a written exam online via Microsoft Teams

Before the exam

Here are some guidelines on how to take a written exam via Microsoft Teams:

  • you need to have a computer with a webcam connected to the Internet and the best bandwidth available;
  • for exams requiring the use of pen and paper, students must install a free app on their smartphone with which they can scan their paper and save it as a single document (PDF format recommended), which they must then send to the teacher following the upload procedure described below, using the institutional email address (@studio.unibo.it);
  • you need to be by yourself in a well-lit room;
  • you need to have some blank sheets of paper, a pen and an identity document with a photo, and set up a webcam so that your face and hands and sheets of paper are visible. You must write your name, surname and matriculation number on each sheet of the paper and on each page;

 

Esami online - Stanza virtuale

 

  • before the exam, on your smartphone, try creating a single file with two or more photos by using a scanning app;
  • during the exam, the teacher may ask to check on a student via the webcam of the Teams room where the student is taking the exam (or via smartphone);
  • agree to recording the exam, if needed, for private use only. The recording will be deleted after your mark has been recorded.

The exam

Starting the exam

  • Enter the virtual classroom, making sure that the microphones and cameras stay on during the exam. Of course, you must remain silent. Students and teachers will be able to communicate via chat.

  • At the teacher’s request, show your identity document via webcam.

  • Keep your smartphone in sight and face down and, if requested by the teacher, provide a 360-degree view of the room.

During the exam

  • The teacher will supervise students during the exam and will answer any questions via chat.
  • The teacher will be able to access your camera at any time during the exam.

 

Esami online - Studente mentre sostiene la prova

 

Handing in the paper

When the time is up, put down your pen and stop writing. At the teacher’s request, show each sheet of the paper you have written via webcam.

Esami online - Visualizzazione dello scritto

 

  • Open the scanner software on your smartphone and take pictures of each sheet of the paper, creating a single file for your exam, called Surname.pdf or Surname.jpg.

  • Send the paper to the teacher via e-mail. The teacher will check that all e-mails have been successfully received and will announce the end of the exam.

 
In the following a video for teachers with instructions for planning and carrying out a written exam online with Microsoft Teams:

video

How to take a written exam online via Zoom

  • You need to have a computer with a webcam connected to the Internet.

  • To ensure ZOOM works properly during the exam, please make sure that you have installed the latest version of the software. 
    Before the start of the exam, check for updates and if any are available install them on your device.

  • You must have at hand a valid identity document with a photograph.

  • On the day of the exam, access Esami online (EOL) and click on the link relevant to the exam you wish to take. 

  • If you have not already downloaded it on your computer, Zoom will download automatically. Once the download is complete, this image will appear:

zoom image 1

Click on "Sign in to Join" and you will be redirected to the screen below. Click on "Sign in with SSO".
NOTE: if you have already accessed a Zoom account created using your University credentials (@studio.unibo.it), before you start, log out and continue the procedure with the Single Sign On (SSO) described below.

zoom image 2

Enter the "unibo".zoom.us domain and click on "Continue".

zoom image 3

On the next screen, enter your University credentials:

zoom image 4

Allow access to webcam and microphone

zoom image 5zoom image 6

You will enter the Waiting Room to wait for the host/teacher’s authorization:

zoom image 7Once authorised, you will be able to join the meeting; during the meeting you will be able to chat publicly with everyone or write privately to the host/teacher:

zoom image 8The teacher will direct the students in different separate classrooms, called “Breakout Rooms”; accept by clicking on “Join”.

zoom image 9In the “Breakout Room” you will have to share your screen by using the “Share Screen” button.

zoom image 10At the end of the meeting, click on “Leave Breakout Room” (1) and then “Return to Main Session” (2).

zoom image 11

How to sit an online oral exam

Several oral exams can be taken online via Microsoft Teams. To do so, you’ll have to join the virtual classroom that your teacher has set up.

You’ll need a microphone and a webcam; also remember that you will need to show a valid ID.

Please proceed as follows:

  1. Register for the exam by the relevant deadline.
  2. On the exam date, log in to Studenti Online and then head to AlmaEsami.
  3. Select the course unit for which you are taking the oral exam.
  4. Click “Online exam” to join your virtual classroom on Microsoft Teams.
  5. Once Microsoft Teams has started, click “Join now” to access the virtual classroom and sit your exam.

You can also access the Teams virtual classroom through the automatic e-mail that will be sent to your Unibo e-mail account once the exam registration deadline has passed.

 

Instructional video on how to sit an oral exam on Microsoft Teams [in Italian]:

video

Protection of data in audio and video recordings of lessons and exams

Videos/images featuring students, teachers or other subjects during an exam or a lesson are considered by the current legislation to be “personal data” that must be protected in accordance with the applicable regulations. The following document contains some useful information on how to ensure their protection.

Requirements and tips to ensure the adequate protection of data and images [.pdf]