Exchange students @unibo: Check-out

To end your mobility period both on site and remote (virtual mobility), after having taken all your exams, you must check out.

For the A.Y. 2020-21 to reduce students’ flow to the desks, all Check-outs are done remotely.

Check-out for on-site mobility

To end your mobility period on site, you must write an e-mail to the Exchange Student Desk in Bologna or to the International Relations Office on your Campus and:

  • notify that you have finished your activities and that you wish to receive the Certificate of Attendance and the Transcript of Records
  • check through AlmaRM that all your exams have been recorded and report any missing records
  • send your name travel document out of Italy. The trip must already be done.

In case any grades are missing, the staff of the Exchange Student Desk or of the International Relations Office on your Campus takes care of completing the recordings and of sending the Transcript of Records to you and your home university later; therefore, you must Check-out even if not all the grades have been recorded yet.

To avoid any delays, check regularly through AlmaRM that the exams you have sat have been recorded and, if any grades are missing, contact the professors.

Important: do not forget to return the books borrowed from the libraries, before checking-out, otherwise you will not be issued the Transcript of Records.

The Certificate of Attendance and the Transcript of Records will be sent to you and your home university in digital format and they will also be made available on your personal AlmaRM Homepage.

Important: the end date of your mobility period corresponds to the working day preceding the date of your travel document.

Find out promptly about any rules that your university or the institute funding your mobility applies to calculate the amount of your scholarship and bear this in mind for the Check-out date.

The Check-out formally closes your mobility period and you cannot sit any more exams or participate in other teaching activities.

Check-out for remote (virtual) mobility

To end your remote (virtual) mobility period, you must write an e-mail to the Exchange Student Desk in Bologna or to the International Relations Office on your Campus and:

  • notify that you have finished your activities and that you wish to receive the Certificate of Attendance and the Transcript of Records
  • check through AlmaRM that all your exams have been recorded and report any missing records.

In case any grades are missing, the staff of the Exchange Student Desk or of the International Relations Office on your Campus takes care of completing the recordings and of sending the Transcript of Records to you and your home university later; therefore, you must Check-out even if not all the grades have been recorded yet.

To avoid any delays, check regularly through AlmaRM that the exams you have sat have been recorded and, if any grades are missing, contact the professors.

The Certificate of Attendance and the Transcript of Records will be sent to you and your home university in digital format and they will also be made available on your personal AlmaRM Homepage.

Important: the end date of your mobility period corresponds to your last recorded exam date.

Find out promptly about any rules that your university or the institute funding your mobility applies to calculate the amount of your scholarship and bear this in mind for the Check-out date.

The Check-out, formally closes your mobility period and you cannot sit any more exams or participate in other learning activities.

If you want to change the modalities of your mobility, from on-site to virtual, you must check out (for on-site mobility; see instructions above) and notify the staff that you want to continue your mobility remotely (virtual mobility).

If you want to change the modalities of your mobility, from virtual to on-site, you don't have to check out, but check-in in presence.