Privacy policy

This document is issued in compliance with Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data (the GDPR). According to articles 12, 13 and 14 of the GDPR, data subjects are to be informed with regard to the processing of their personal data.

This privacy policy is addressed in particular to all natural persons who receive newsletters from the University of Bologna.

The legal basis for the personal data processing refers to art. 6, par. 1, point e) of the GDPR: processing for the University newsletters is necessary for the performance of a task carried out in the public interest (such as fostering and promoting institutional and cultural activities).

Persons and entities in charge of personal data processing

The Data Controller is the Alma Mater Studiorum - Università di Bologna, via Zamboni 33 - 40126 Bologna, legally represented by the Rector.
Contact details:
E-mail: privacy@unibo.it
PEC (certified e-mail): scriviunibo@pec.unibo.it

The internal Data Processor is Giuseppe Conti, Head of the Industrial Relations, Third Mission and Communications Division (ARTEC), via Zamboni 33 - 40126 Bologna.
E-mail: artec.privacy@unibo.it

The external Data Processor is the e-mail platform MailUp.

Contact details of the Data Protection Officer (DPO):
E-mail: privacy@unibo.it
PEC: scriviunibo@pec.unibo.it

Data processing purposes and modalities

The University of Bologna uses newsletters to inform data subjects about its institutional and related activities, including communicative and promotional newsletters about events, conferences, seminars and cultural events in general, promoted by the University of Bologna or other bodies.

Newsletters can also be sent to foster communities of practice and to develop relations with and among students, teachers, technical and administrative staff and, more generally, with all Italian and foreign citizens who are interested in the activities described in the newsletters of the University of Bologna.

Data subjects can unsubscribe from the University newsletters at any time and their consent is not required to process their personal data. In order to send the newsletters that data subjects have subscribed to, personal data are usually processed through digital tools (such as newsletter management software), and occasionally through non-digital tools (printouts).

Personal data can be used for statistical purposes in the form of anonymous and aggregate data (domicile of newsletter subscribers, main interests, etc.) or for technical and administration purposes (e.g. migration of the newsletter to a new system).

In order to send its newsletters, the University of Bologna uses MailUp, which processes and stores personal data for the purposes for which it was collected. Data management and storage comply with MailUp Privacy Policy.

Nature of the personal data

Providing one’s personal data is not a legal obligation; instead, it is necessary in order to receive University of Bologna newsletters. Therefore, individuals can actively subscribe to the newsletters on a voluntary basis. In some cases, individuals can request a newsletter subscription from staff of the University of Bologna (e.g. during an event).

The processed data include e-mail addresses and can also include name and surname, job, employer, telephone number, etc.

Rights of the data subject

As data subjects, recipients have the right to unsubscribe from newsletters. They also have the rights stated in Chapter III, Sections 2, 3 and 4 of the GDPR (e.g. data subjects can request that the Controller give them access to and rectify/erase their personal data, restrict their data’s processing, request data portability, or object to the processing of their personal data).

Data subjects can also lodge a complaint with a supervisory authority.

To exercise these rights, data subjects can contact the internal Data Processor.