Information regarding the handling of data from the student's dissertation paper

The following are some indications on how dissertations should be handled.

The Alma Mater Studiorum – Università di Bologna is updating its privacy policies pursuant to the new EU Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data.

In the next few days this privacy policy will be brought up to date.

In the meantime, the current privacy policy is supplemented by the information published on the Privacy Policy Update pursuant to the EU General Data Protection Regulation (2016/679)" webpage (in Italian).


Handling aims and methods 

Your personal details and, in particular, any information linked to you and of relevance to the dissertation you hand in (e.g. title, -with express reference to your name and e-mail address-, contents referring to any opinions you may hold and metadata relating to it and any personal contact information) will be handled by the person/persons in charge of handling the data and by appointed figures, using mechanised tools and non with the following exclusive aims:

(i) to present a laurea (first cycle degree/bachelor - 180 ECTS) request, to sit the final exam and allow for the implementation of all the relative connected operations and activities, including administrative ones.

The data will be handled by the University using both hard copy and electronic tools and will also be stored for archival purposes. The dissertation storage time is unlimited and may be operated through an external person in charge.

The data will be collected using the Student On-line application and may be communicated for historical and scientific purposes to private or public bodies as part of the exclusive aims and activities foreseen under current laws and University regulations.  

It should be pointed out that any communication of an e-mail address to third parties does not authorise its use for marketing or sales purposes. The communication of such data allows the student to be contacted exclusively to promote training and professional experience and any possible opportunity of employment.

(ii) to encourage scientific and teaching collaboration, to promote your skills with potentially interested employers and/or encourage the use of grants or other advantages deriving from having discussed a specific topic in your dissertation, should you wish to disclose your paper or part of it, using certain tools made available by the University (e.g. library archives, University sites, etc..) allowing third parties to freely consult your dissertation.

Still exclusively within the aims described, the personal details in question could, therefore, be communicated to public and private bodies and disclosed using hard copy tools or via the Internet. As far as the content of the dissertation is concerned (the so called full text), you could also choose the kind of access by third parties that best suits you.

Nature of the conferral of data and the consequences of a refusal to comply

The conferral of data for the purpose of the aims in point (i) is essential for laurea (first cycle degree/bachelor - 180 ECTS) and any refusal to provide this data will make it impossible for you to complete your studies.

The conferral of data for the purpose of the aims in point (ii) is optional and does not derive from any legal regulations. Without your approval - given when you hand-in your dissertation via the Student On-line Application -, the University will not be able to communicate or transmit any data relating to your paper, unless they are obliged to do so to meet with a legal requirement or regulation.


The data is owned by Alma Mater Studiorum – University of Bologna, with its headquarters in via Zamboni no. 33, 40126 - Bologna, Italy. PAR-ER is the external organisation in charge of storing and safeguarding the digital dissertations. The "persons in charge of handling" the career data are the Vice Deans of offices / Heads and Managers of administrative, service, teaching and scientific structures at the University where the data being handled originates from. The names of those persons in charge are published on the university website

Rights of the person in question

In the role of the person in question, you can exercise your rights as set out in clause 7 of Italian Legislative Decree no. 196 of 30 June 2003, by writing to:

  • the Academic Affairs Division (via Zamboni, 33 - 40126 Bologna) for the handling of data as specified in point (i)
  • the Documentary and Departmental Support Division (viale Filipanti, 7 - 40126 Bologna) for the handling of data as specified in point (ii)
  • to receive an updated version of the list of those in charge.