Online lessons and exams

How to join a virtual classroom to attend online classes or sit an exam.

How to attend online lessons

Most of the lectures held by the University of Bologna are delivered online, via the Microsoft Teams platform.

For each of the course units that have adopted this mode, a virtual classroom has been set up where you can attend the lessons.

You can access the virtual classroom:

  • from the homepage of the website of your degree programme, in the “Most viewed” section, click on “Online lessons” and select the course unit you want to attend;
  • from the "Teaching" page of the lecturer's website: if a teaching activity is online, a button labelled "Online lessons" will appear, providing access to the virtual classroom;
  • from the course structure diagram of the Degree Programme: when accessing the page of an activity, the "Online lessons" button will also appear on the right-hand side of the screen.

In both cases, clicking on the "Online lessons" button will display a page asking you which mode you want to use Teams in:

Microsoft team

 

We recommend that you always use the app by choosing the "app desktop" option, as it offers more features than the web version. If you decide to use the web option, which does not require installation, you will have to use Chrome.

Microsoft Teams is also available for Mac OS X computers and for Android and IOS mobile devices.

Once Teams has started, you will be presented with a screen like the one below.

Important: you will have to select the option “For a better experience Sign In” (at the bottom of the page), do not click on “Join now” because you would then be an external guest and external guests are not allowed for online lessons.

Accesso Microsoft team

 

At this point you will be asked to enter your credentials and you can access the virtual classroom.

Please keep your webcams and microphones switched off so that lectures can be delivered in an orderly manner without disturbances and overloading of the system.

How to take a written exam online via Microsoft Teams

Before the exam

Here are some guidelines on how to take a written exam via Microsoft Teams:

  • you need to have a computer with a webcam connected to the Internet and the best bandwidth available;
  • for exams requiring the use of pen and paper, students must install a free app on their smartphone with which they can scan their paper and save it as a single document (PDF format recommended), which they must then send to the teacher following the upload procedure described below, using the institutional email address (@studio.unibo.it);
  • you need to be by yourself in a well-lit room;
  • you need to have some blank sheets of paper, a pen and an identity document with a photo, and set up a webcam so that your face and hands and sheets of paper are visible. You must write your name, surname and matriculation number on each sheet of the paper and on each page;

 

Esami online - Stanza virtuale

 

  • before the exam, on your smartphone, try creating a single file with two or more photos by using a scanning app;
  • during the exam, the teacher may ask to check on a student via the webcam of the Teams room where the student is taking the exam (or via smartphone);
  • agree to recording the exam, if needed, for private use only. The recording will be deleted after your mark has been recorded.

The exam

Starting the exam

  • Enter the virtual classroom, making sure that the microphones and cameras stay on during the exam. Of course, you must remain silent. Students and teachers will be able to communicate via chat.

  • At the teacher’s request, show your identity document via webcam.

  • Keep your smartphone in sight and face down and, if requested by the teacher, provide a 360-degree view of the room.

During the exam

  • The teacher will supervise students during the exam and will answer any questions via chat.
  • The teacher will be able to access your camera at any time during the exam.

 

Esami online - Studente mentre sostiene la prova

 

Handing in the paper

When the time is up, put down your pen and stop writing. At the teacher’s request, show each sheet of the paper you have written via webcam.

Esami online - Visualizzazione dello scritto

 

  • Open the scanner software on your smartphone and take pictures of each sheet of the paper, creating a single file for your exam, called Surname.pdf or Surname.jpg.

  • Send the paper to the teacher via e-mail. The teacher will check that all e-mails have been successfully received and will announce the end of the exam.

 
In the following a video for teachers with instructions for planning and carrying out a written exam online with Microsoft Teams:

video

How to take a written exam online via Zoom

  • You need to have a computer with a webcam connected to the Internet.

  • You must have at hand a valid identity document with a photograph.

  • On the day of the exam, access Exams Online (EOL) and click on the link relevant to the exam you wish to take. 

  • If you have not already downloaded it on your computer, Zoom will download automatically. Once the download is complete, this image will appear:

zoom image 1

Click on "Sign in to Join" and you will be redirected to the screen below. Click on "Sign in with SSO".
NOTE: if you have already accessed a Zoom account created using your University credentials (@studio.unibo.it), before you start, log out and continue the procedure with the Single Sign On (SSO) described below.

zoom image 2

Enter the "unibo".zoom.us domain and click on "Continue".

zoom image 3

On the next screen, enter your University credentials:

zoom image 4

Allow access to webcam and microphone

zoom image 5zoom image 6

You will enter the Waiting Room to wait for the host/teacher’s authorization:

zoom image 7Once authorised, you will be able to join the meeting; during the meeting you will be able to chat publicly with everyone or write privately to the host/teacher:

zoom image 8The teacher will direct the students in different separate classrooms, called “Breakout Rooms”; accept by clicking on “Join”.

zoom image 9In the “Breakout Room” you will have to share your screen by using the “Share Screen” button.

zoom image 10At the end of the meeting, click on “Leave Breakout Room” (1) and then “Return to Main Session” (2).

zoom image 11

How to sit an online oral exam

Several oral exams can be taken online via Microsoft Teams. To do so, you’ll have to join the virtual classroom that your teacher has set up.

You’ll need a microphone and a webcam; also remember that you will need to show a valid ID.

Please proceed as follows:

  1. Register for the exam by the relevant deadline.
  2. On the exam date, log in to Studenti Online and then head to AlmaEsami.
  3. Select the course unit for which you are taking the oral exam.
  4. Click “Online exam” to join your virtual classroom on Microsoft Teams.
  5. Once Microsoft Teams has started, click “Join now” to access the virtual classroom and sit your exam.

You can also access the Teams virtual classroom through the automatic e-mail that will be sent to your Unibo e-mail account once the exam registration deadline has passed.

 

Instructional video on how to sit an oral exam on Microsoft Teams [in Italian]:

video

 

Protection of data in audio and video recordings of lessons and exams

Videos/images featuring students, teachers or other subjects during an exam or a lesson are considered by the current legislation to be “personal data” that must be protected in accordance with the applicable regulations. The following document contains some useful information on how to ensure their protection.

Requirements and tips to ensure the adequate protection of data and images [.pdf]