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Selection process and criteria

Find below the Selection process Step by Step and Announcement procedure and timing.

Step 1 - Eligibility Check

Step 2 - Academic Evaluation

Step 3 - Rejection Notification and Appealing procedure

Step 4 - Allocation of Scholarships

Step 5 - Announcement of Selection results

 

Step 1 - Eligibility Check

All applications will be checked under the following criteria:

- Completeness: all the mandatory documents have been uploaded by the candidate in her/his official AMIDILA application form. We will not accept any document sent via e-mail, fax or regular mail. All the documents must be enclosed in your official AMIDILA application.

- Eligibility requirements:

  • the candidate meets all the Erasmus Mundus Action 2 eligibility requirements.
  • the candidate meets all the AMIDILA requirements.
  • ONLY FOR TG1: the candidate meets Home University internal requirements. We invite these candidates to contact ASAP the AMIDILA contact person at their Home University in order to verify the internal participation requirements.

- Scholarships: the candidate did apply for an available type of scholarship for her/his level and type of mobility. Please check our scholarships offered under this Second call for application.

- Target Group: the candidate did apply for the correct Target group. In the case the candidate did not, she/he will be moved to the correct Target Group.

Actors in charge to carry out the Eligibility Check:

  • Target group 1 candidates: Home Universities
  • Target group 2 candidates: AMIDILA coordinator plus one representative per AMIDILA country.
  • Target group 3 candidates: TG3 and Inclusion Committee together with the AMIDILA coordinator and one representative per AMIDILA country.

 

Step 2 - Academic Evaluation by Home and Host Universities

Applications will be moreover evaluated by Home and Host universities according to the following Evaluation criteria:

CriteriaScoreTarget GroupType of mobilityActor
1. Academic performance and Candidate profile 0 - 5 ALL ALL Host University
2. Mobility project 0 - 5 ALL Not applicable to Full Master candidates Host University
3. Motivation 0 - 5 ALL ALL Host University
4. Language YES/NO ALL ALL Host University
5. Institutional impact of the mobility Narrative assessment TG1 only ALL Home University
6. Inclusion impact of the mobility Narrative assessment TG3 only ALL TG3 and Inclusion Committee
7. Disadvantaged group YES/NO ALL ALL

TG1: Home University

TG2: Coordinator plus one representative per AMIDILA country

TG3: TG3 and Inclusion Committee
8.

Inclusive development

YES/NO ALL ALL Host University

 Criteria 1, 2 and 3

Grading scale applied: 

  • 0 = rejected;
  • 1 = sufficient;
  • 2 = fair;
  • 3 = good;
  • 4 = very good;
  • 5 = outstanding

If the candidate gets “0” in one of the criteria 1, 2 and 3 her/his candidature will be rejected.

Criteria 4: in the case the candidate gets a “NO” for the criteria 4 the Host University can decide to admit the candidate under the condition s/he will submit the required Language certificate before starting the mobility and by a certain deadline that will be notified to the candidate.

Criteria 5, 6, 7 and 8: these will be used during the Step 3 - Allocation of scholarships by the Selection Committee as precedence criteria.

 

Step 3 - Rejection notification and Appealing procedure

In the case an application will be "rejected" from the selection process at Step 1 or Step 2 the candidate will be notified via e-mail and will have the opportunity to appeal within 5 days against the rejection reason by providing well justified reasons.

Nevertheless be aware that at this stage it will not be possible, in no case, to provide additional documents or missing documents that have not been enclosed in the official application form. Therefore, in the case the reason for rejection is "the applicant did not provide a Transcript of Records" or "the applicant did not provide the Language certificate" and so on, the only applicable appeal will be to demonstrate that the supposed missing document has been actually uploaded in the application form. We strongly reccommend all applicants to save the PDF version of the application right after having submitted it.

The Rejection notification and Appealing procedure will start as soon as both Step 1 and Step 2 have been concluded. Only Rejected candidates will receive a notification message via e-mail. Once the Rejection Notification process and the Appealing procedure will be concluded a message board will be sent through the Application Tool.

 

Step 4 - Allocation of Scholarships

The allocation of available scholarships will be carried out by the Selection Committee starting from the Academic evaluation received at Step 2 and taking into account the following general balance criteria:

  1. Distribution of scholarships per country, type of mobility and target group according to the budget approved by the EACEA;
  2. Balanced distribution among host universities;
  3. Balanced distribution among home universities;
  4. Balanced distribution among the fields of study;
  5. Gender balance
  6. Disadvantaged groups will be favoured during the allocation;
  7. Candidates who submit a mobility topic based on Inclusive development will be favoured during the allocation;
  8. Priority will be given to applicants who have never received an EMA2/EMECW scholarship.

The results of the Allocation of Scholarships will be:

  • one Selected List with the list of people who will receive an AMIDILA scholarship;
  • one Reserve List with the list of candidates who did successfully pass Step 1 and 2 but eventually it has not been possible to assign them an AMIDILA scholarship. This Reserve List will be used only in the case a candidate from the same competition group will renounce to our scholarship offer or in the case of additional funding. 

Basically during Step 3 no further application will be rejected unless there exist justified reasons for it. The Selection Committee can decide to reduce the Reserve List in case of huge numbers of successful applications. In this case further applications can be rejected also at Step 3 according to specific criteria that will be established during the Selection Committee meeting.

Step 3 does not foresee any opportunity for the candidate to appeal against the Selection Committee decision. The candidates can of course ask to the AMIDILA coordinator the criteria applied during the distribution of the available scholarships and why the Selection Committee decided to assign the scholarship to the applicants that will appear in the Selected List.

We remind you that the main objective of the Selection Committee is to find the best balance among the criteria 1, 2, 3, 4 and 5 above listed.

 

Step 5 - Announcement of Selection Results

Find below the timing and procedure that will be followed in order to announce the results. As you know this Second call for application schedules two different deadlines, one for European candidates and one for Latin American candidates. Therefore results will be also announced on a different timing.

European candidates

Central American and South American candidates

 

European candidates:

end of January/Febraury 2015 - The List of Selected grantees will be published in the AMIDILA website. Selected candidates will be notified via e-mail together with the Notification package consisting in: Nomination letter, Acceptance/Not acceptance Letter, Scholar Contract and Info Sheet.

Some information for future AMIDILA grantees are already available at the page "What next if I win" where you can already have an idea of what expects you in case of being awarded a scholarship.

Undergraduate and Master students will be asked to start their mobility according to the academic calendar of the Host University. The following are the periods where they may be asked to leave:


◾March 2015
◾June 2015
◾July 2015
◾August 2015
◾September 2015

The starting date will be decided by the Host University. It will not be admitted to start the mobility in different periods than the ones mentioned above. It will not be admitted to leave too much in advance or too much in delay. The AMIDILA grantee must stick with the starting date as specified in her/his Nomination Letter.

PhD and Post doc candidates will be asked to agree a starting date with their Host University. In all cases these candidates must start their mobility before 31/12/2015.

Staff candidates will be asked to agree a starting date with their Host University. In all cases these candidates must start their mobility before 01/05/2017.

 

Central American and South American candidates:

end of March/April 2015 - The List of Selected grantees will be published in the AMIDILA website. Selected candidates will be notified via e-mail together with the Notification package consisting in: Nomination letter, Acceptance/Not acceptance Letter, Scholar Contract and Info Sheet.

Some information for future AMIDILA grantees are already available at the page "What next if I win" where you can already have an idea of what expects you in case of being awarded a scholarship.

Undergraduate and Master students will be asked to start their mobility according to the academic calendar of the Host University. The following are the periods where they may be asked to leave:

◾September 2015

The starting date will be decided by the Host University. It will not be admitted to start the mobility in different periods than the ones mentioned above. It will not be admitted to leave too much in advance or too much in delay. The AMIDILA grantee must stick with the starting date as specified in her/his Nomination Letter.

PhD and Post doc candidates will be asked to agree a starting date with their Host University. In all cases these candidates must start their mobility before 31/12/2015.

Staff candidates will be asked to agree a starting date with their Host University. In all cases these candidates must start their mobility before 01/05/2017.